Sponsored Programs Forms

• General Instructions
• University Forms                 
  • Pre-Award
  • Post Award
  • Other
• Sponsor Forms
• Other Sources for Forms

General Instructions

PDF and iPDF Files:

To view and print PDF files load the free Adobe Acrobat Reader onto your computer.

iPDF forms (Interactive PDF) can be viewed, filled out on-screen, and printed with the free Adobe Acrobat Reader. If you would like to save an iPDF form, you will need Adobe Acrobat Exchange.

Excel Files:

All Excel Files are calculating forms pre-loaded with UB rates and information, and macros to aid in budget preparation.

University Forms

     Pre-Award

Funding Search Request Form

Approval Form

• Form Instructions
• Electronic Proposal Submission
  • Electronic Proposal Submission Instructions (PDF)
• Hard Copy (Green Sheet)

Tuition Budget Confirmation

Budget Change Request Form

Draft Budget Checklist

F&A (Indirect) Cost Waiver Request Form

Federal Grant Change Request Form

Institutional Animal Care and Use Committee (IACUC) Forms

Subaward Selection Justification

Annual Financial Disclosure Form (formerly SUNY-2-UB)

    

     Post Award

• IFR Salary Recovery Form

• Income Fund Reimbursable Form 

• RF Employee Assignment Form and Completion Instructions

• RF Employee Change Form

• RF Employee Change Form and Completion Instructions

• RF Faculty Summer Reappointment Form 

• RF Fellowship Stipend Form 

• RF Labor Distribution Form

• RF Labor Distribution Form Completion Instructions

• UB Foundation Salary Payment Authorization 

• Request for Travel Advance

• Travel Expense Voucher-2006

• Checklist for Preparation of Independent Contractor Agreement

• Determination of Residence Status for Federal Tax Withholding Purposes

• Guide to Preparing a RF Purchase Requisition

• Interdepartmental Invoice (IDI)

• Misc. Income Payment to Non-Residence Aliens Determination of Withholdings/IRS Form Req.

• Miscellaneous Income Payment Alien Information

• Payment for Independent Contractor Services

• Petty Cash Voucher

• Request for Advance Approval - Independent Contractor Services

• RF Procurement Card Information

• RF Fellowship Stipend Form

• Subject Fee Checking Account Agreement

• Subject Fee Checking Account Authorization Form

• The Twenty Factors of the "Common Law" Test (IRS Factors)                   

• Personnel Activity Report                   

• Confirmation of Cost Sharing or Matching Commitment
• No-Cost Extension Request Form

• Federal W-9 Tax Form                   

• Federal W-8BEN Tax Form                   

 

     Other

Material Transfer Agreement Incoming Form

 

Sponsor Forms

NIH/PHS Forms

• NIH Proposal Tool Kit (All the forms you may need, in one place)
• Principal Investigator Assurance for NIH Application
• NIH Grants.gov Applications
  • FOA for NIH Parent R01 Application
  • FOA for NIH Parent R03 Application
  • FOA for NIH Parent R21 Application

NIH Modular Grant 398 Budget Forms

• Tips on Preparing Modular Grants
• NIH Modular Grant Budget Justification Page
• PHS 398 Application Packet      PDF (PHS's Forms)
• PHS 398 Budget Forms Excel

NSF Forms

• NSF Proposal Tool Kit (All the forms you may need, in one place)
• NSF FastLane Budget Forms (Calculating and Uploadable) Excel
• Current & Pending Support Form (Uploadable) iPDF
• Facilities & Equipment Form (Uploadable) iPDF
• NSF Current and Pending and Facilities Proposal pages iPDF

USDE Forms

• USDE 524 Form (Budget Pages) Excel
• USDE SF424 Form (Proposal Cover Page) iPDF (With UB Information)

General Forms

Standard Form 424 (Proposal Cover Page and Budget Forms) Excel

Other Sources for Forms

A variety of federal and private sources have also begun to provide grant application forms online. Check out the following sites for specific forms:

• GSA Web Forms - This General Services Administration site provides a wide range of standard Federal forms.  
• PHS - PHS grant application forms from the NIH homepage.

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