Social and Behavioral Sciences Institutional Review Board

Submitting a Continuation/Renewal  via e-mail

Note: both pdf and rtf formats are provided for most items on this site. In order to save any changes you make to downloaded documents, you will need to use the file type compatible with your software editor. Acrobat Reader cannot save changes made to pdf files, you will need Acrobat Writer or other software to do this. Rtf files can be edited and saved using Word.

Process for submitting a renewal to the SBSIRB via e-mail.

  1. Download/Save the SBSIRB Forms File Microsoft Excel. Rename the file using the last name of the Primary Investigator for the first part of the file name. This file contains tabs for the SBSIRB Renewal Form (Required for both renewals and closures) and the HS1A form (required only for renewals). Signatures should be left blank at this time. Be sure to fill in all pages needed for the type of submittal you are making.Be sure to fill in the correct expedited categories on the HS1A form where applicable.
  2. If subjects are still being enrolled, assemble a single file consisting of all clean revised copies of consent documents.  If changes are being requested, add to this file a cover memo indicating where the proposed changes occur in the protocol and any other revised materials.
  3. Send an e-mail to the SBSIRB (SBSIRB@research.buffalo.edu) requesting a continuing review.  Provide as one attachment the excel form file containing the forms that you completed in step 1 above.  Provide as a second attachment the materials assembled in step 2 above.  Please limit your application to these two (2) attachments unless you are also sending an electronic copy of your grant application that differs from the one submitted to the SBSIRB when the study was initially reviewed.
  4. If all application materials are complete, the SBSIRB Administrator will notify the investigator via e-mail that the materials have been sent to the reviewers. Once reviews are received, the Principal Investigator (PI) will be notified of any changes requested or further materials needed.
  5. After an application has been approved by the board, the PI and faculty sponsor will be notified via e-mail that the protocol has been approved. This e-mail will contain an attachment consisting of an approval memo, HS1A summary pages and the approved research protocol materials as a single password protected pdf document with a University at Buffalo Crest watermark indicating approval by the IRB. All pages of this document will also contain a footer that includes consecutive pagination along with the approval and expiration dates of the current documentation. When documentation is provided in this manner the project is approved and no signatures of the investigator, faculty sponsor or IRB representative are required to further document approval by the University at Buffalo IRB.