STANDARD OPERATING PROCEDURE FOR ANIMAL PURCHASING

COMPARATIVE MEDICINE LABORATORY ANIMAL FACILITIES

1. Purpose
   This procedure provides basic instructions for purchasing animals.
2. Scope
   This procedure applies to all principal investigators and/or their designee authorized to purchase animals.
3. Procedure
   1. The following instructions are intended to keep the University in compliance with all the legal requirements for the care and use of laboratory animals, as well as to avoid unnecessary delays in the purchasing process.
   2. All animal purchases at all locations (including BEB, Hochstetter, Park, Buffalo General Hospital, RIA - Research Institute on Addictions, and Children's Hospital) must be coordinated and processed through the CM-LAF before going to purchasing.
   3. All animals must be purchased/obtained under an approved IACUC project number. Research and State Purchasing Departments will only process requisitions for approved projects where an IACUC project number has been indicated and the requisition has been authorized by the CM-LAF. Be sure to include the complete IACUC number.
   4. The IACUC project number must be included on all procurement forms, which includes: UAF (Unassigned Animal Purchase Form); SAF (Special Arrangements Form); and the CM-LAF Purchase Requisition.
      1. This number consists of a prefix, five numbers, and a letter (either "Y" or "N").
         1. The use of Y or N designates the possibility of a health hazard.
      2. IACUC numbers are also used to monitor the number of animals on each approved project.
      3. The name of the Principal Investigator whose IACUC number is used, must appear on the "Order For" line on the Animal Requisition Form.
   5. To avoid discrepancies in ordering and to expedite processing, type the requisitions if possible (double spaced). If not, please make sure the printing is legible through the last copy and complete the information in full (except pricing, which will be completed by purchasing).
      1. Incomplete forms will be returned.
   6. For single delivery orders, Tuesday is the deadline for requisitions into the CM-LAF for the following week delivery.
   7. For blanket orders, the following information must be included when applicable:
      1. Maximum of $9,999.00 per Research Foundation blanket order; State maximum is rather unlimited.
      2. Sole source forms should accompany requisitions of $10,000.00 or more.
      3. Specific details are required, i.e. strain, weight, sex, etc.
      4. Blanket orders can run for up to a period of one year.
      5. Do not fill in the entire body of the description section of the requisition form for use by CM-LAF office.
      6. The Laboratory Animal Facilities BEB receiving office (829-2340), or the area supervisor, Hochstetter: 645-2822, RIA: 887-2529, and Park: 645- 2697, must be notified when deliveries are requested (leave a message with the PI Name, Quantity and delivery date).
      7. Only the principal investigator or their own technicians are to call in orders.
   8. The yellow "Animal Purchase Requisition", UAF (Unassigned Animal Purchase Form) and SAF (Special Arrangements Form) can be obtained from the main office, 116 Biomedical Education Bldg., South Campus, 829-2919 or from the CMLAF website at www.research.buffalo.edu/laf.