Payment Procedures
Research Foundation - Project/Task/Award (PTAEO)
Principal Investigators must process a purchase requisition to encumber funds designated for animal care and other CM-LAF services. The purchase order should be established for the duration of the research project or up to the end of the grant year. Submit the requisition, with the amount to be encumbered, to: Purchasing, 224 Crofts Hall, North Campus to establish a blanket purchase order for the cost of animal care and other lab services and supplies. If adjustments to this order have to be made to the dollar amount encumbered, time period requested or any questions regarding this procedure please contact Research Accounts Payable at 645-5000 x 1097.
The original monthly invoice will go directly to Research Accounts Payable for processing. The Investigator will receive an Investigator Copy of the monthly invoice charges. For any problems concerning animal inventory or the monthly invoice charges, please call 829-2919. All special arrangements or changes in regard to any account must be submitted to the CM-LAF in writing before any action can be taken.
State or IFR Accounts
Principal Investigators must make arrangements with their department to allocate funds for animal care and other CM-LAF services. At the beginning of each project, the LAF office should be notified of the account number to be used for billing purposes.
The original invoice will be sent directly to Accounts Payable for payment. The investigator will receive an Investigator Copy of the invoice for their records. For any questions or problems, contact the CM-LAF at 829-2919.
UBF Accounts
Principal Investigators using UBF accounts will receive the original invoice along with the Investigator Copy. The Investigator Copy is for their records. Please sign the original invoice and indicate the account number to be charged. The original invoice should then be returned to Laboratory Animal Facilities, 116 BEB, for processing within seven days.
Payment of Invoice By Check
Principal Investigators paying by check must establish a pre-paid credit account with CM-LAF. This means that a set amount, equivalent up to six months of anticipated expenses, will be paid in advance to CM-LAF. This amount will be used to purchase animals and cover animal care cost. The CM-LAF will keep a running balance and issue a monthly report. Please make checks payable to Research Foundation SUNYAB and sent to: Lab Animal Facilities, 116 Biomedical Education Building, Buffalo NY 14214. All invoices paid by check will have a 7% General University Service Fee (GUSF) added to the invoice. This additional fee is to be charged against revenue generated as a result of all eligible activity through the use of University faculty or staff time and/or use of University facilities. For any questions about this procedure, contact the CM-LAF at 829-2919.
Credit Accounts
All Principal Investigators with credit accounts will receive a monthly Investigator Copy of the invoice with a running balance of the account.
Cage Cards
A cage card with a unique card number will be generated for each animal received. The card must stay with the animal at all times. When any changes occur in location, PI, IACUC number, etc., the floor supervisor should be notified immediately. A new card reflecting the changes but bearing the same card number will be generated to replace the old cage card.
When animals are sacrificed, it is the PI's responsibility to return the cage card to the floor supervisor so the animal inventories can be adjusted. If cage cards are not returned, the animals will remain on inventory and continue to accumulate per diem charges. Any problems with cage cards should be reported to the floor supervisor immediately.
