Basic Instructions for the Purchase of Laboratory Animals
Purchase of animals from an approved vendor
There are several approved vendors that an investigator may use to purchase animals by using the eReq system. A list of these vendors, their contact information and their normal delivery schedule may be found at the link below.
The following instructions are intended to keep the University in compliance with all the legal requirements for the care and use of laboratory animals, as well as to avoid unnecessary delays in the purchasing process.
All animal purchases at all locations (including BEB, Hochstetter, Park, and RIA – Research Institute on Addictions) must be coordinated and processed through the CMLAF before going to purchasing.
All animals must be purchased/obtained under an approved IACUC project number. The Purchasing Department will only process Ereqs for approved projects where an IACUC project number has been indicated and the Ereq has been authorized by the CMLAF. Be sure to include the complete IACUC number on the opening tab, Order Details tab of the Ereq.
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The University requires training prior to the use of the Ereq system, and an account must be established within the frame work of UB’s account system. To schedule training on the Ereq system and to establish an account number please contact; Beth Fenush in Purchasing her email is fenush@buffalo.edu.
The IACUC project number must be included on all procurement forms, which includes: the Ereq; Cage Card Request for New Weaned, Unweaned Form; UAF (Unassigned Animal Purchase Form).
This number consists of a prefix, (usually indicating the department) five numbers, and a letter (either "Y" or "N"). The use of Y or N designates the possibility of a health hazard.
IACUC numbers are also used to track the number of animals used on each approved project.
The name of the Principal Investigator, whose IACUC number is used, must appear on the “Attention To” line of the Ship To tab of the Ereq.
To avoid discrepancies in ordering and to expedite processing, please make sure the item description is completed using the following format: species, strain, (strain code if applicable), age or weight, sex.
Incomplete Ereqs will be returned.
For single delivery orders, Tuesday is the deadline to submit Ereqs for the delivery the following week.
For blanket orders, the following information must be included when applicable:
A: Maximum of $9,999.99 per Research Foundation blanket order;
State maximum is limited by funds available.
B: Specific details are required, i.e. species, strain, (strain code
if applicable), age, weight, sex, etc.
C: Blanket orders can run up to a maximum of one year keeping within
the fiscal year. The fiscal year for State accounts is July 1 – June 30,
for Research Foundation Accounts the date is depends on the
award date of the individual grant.
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VENDOR NAME/CONTACT PERSON
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DAY
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PHONE NUMBER
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WEBSITE/EMAIL
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ANIMALS
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The Jackson Laboratory (Molly Baker) molly.baker@jax.org
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Wednesday
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1-800-422-6423
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Mice
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Covance Research Products (Marty Beverage)
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Tuesday
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1-800-345-4114
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Harlan Sprague Dawley, Inc. (Amy Lutz) alutz@harlan.com
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Tuesday
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1-800-793-7287
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Mice, Rats
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Midwest Research Swine (Dave Theis) dave@bio-med-swine.com
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Tuesday
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1-507-834-6637
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SPF Swine
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Taconic Farms order@taconic.com
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Tuesday
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1-888-882-6642
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Mice
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Charles River Laboratories (Team3) team3@crl.com
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Wednesday
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1-800-522-7287
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Mice, Rats, Rabbits
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WBB Farms (Brenda Bippert)
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Any Weekday
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716-668-4328
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Swine
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Marshall BioResources (Pam Huber) Beagles phuber@marshallbio.com
(Courtney Wadsworth) Mongrels cwadsworth@marshallbio.com
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Thursday
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1-315-587-2295
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Beagles, Mongrels
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Swartz Family Sheep Farm
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Any Weekday
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716-591-1410
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Sheep
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